Office Manager

We are looking for an Office Manager to organize and coordinate administration duties and office procedures while also being a hospitable host.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and security.

– love cleanliness and order and are ready to spend most of your time

   maintaining them;

– can create a cozy environment throughout the office;

– have a built-in positive attitude and aesthetic sense;

– enjoy caring for others.

The   Office   Manager’s   duties   and   responsibilities   include   making   office   supplies arrangements,   greeting   visitors,   and   providing general   administrative   support   to   our employees. The Office Manager must ensure that the office runs smoothly and help to improve company procedures and day-to-day operations.

– Control and provide a presentable view of the office throughout the day;

– Personally meet guests and visitors to the company, provide general

   support to visitors;

– Support office life and operations, e.g., purchase stationery, household

   goods, consumables, and food and monitor the correct operation of

   systems and services;

– Provide travel and visa support;

– Maintain office conditions and arrange necessary repairs;

– Partner with HR to update and maintain office policies, as necessary;

– Assist HR with in-house or off-site activities, such as parties,

   celebrations, and conferences;

– Assist in the onboarding process for new hires;

– Address employees’ queries regarding office management issues (e.g.,

   stationery, hardware, and travel arrangements);

– Liaise with facility management vendors, including janitorial and

   catering vendors and ensure that the janitorial and catering teams work

   properly.

Requirements:

– At least 1 year of previous experience as an Office Manager, Front Office

   Manager or Administrative Assistant;

– Proficiency in MS Office (MS Excel and MS Outlook, in particular);

– A general understanding of workflow processes;

– Excellent time management skills and the ability to multi-task and

   prioritize work;

– Attention to detail and problem-solving skills;

– Excellent written and verbal communication skills;

– Strong organizational and planning skills in a fast-paced environment;

– Open-mindedness   with   an   understanding   of   corporate   etiquette

   and   corporate culture in general;

– University degree;
– English level – B1 per CEFR.